Agenda: Ordinary Meeting 1st November 2022

Agendas Uploaded on December 29, 2022

20th October 2022
Notice is hereby given that an Ordinary Meeting of Tibberton Parish Council will be held on Tuesday 1st November 2022 at 19:30 hours in Tibberton Parish Hall when the business set out in the agenda below will be transacted. You are respectfully summoned to attend the meeting.
Yours faithfully, J Hill Clerk and Responsible Financial Officer
• Members of the public who would prefer to attend remotely via Microsoft Teams to email the Clerk (email address above) by 12 noon on Monday 31st October 2022; a meeting invite will then be emailed in due course.
• Democratic Period: An opportunity for parish residents to raise matters of interest or concern with the Parish Council.
1 To Consider any Apologies for Absence
2 Declarations of Interest
a. Register of Interests: Councilors are reminded of the need to update their register of interests
b. To declare any Disclosable Pecuniary Interests in items on the agenda and their nature
c. To declare any Other Disclosable Interests in items on the agenda and their nature.
Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest, which falls with the terms of paragraph 12(4)(b) of the Code of Conduct and who have not been granted a Dispensation, must leave the room for the relevant items. Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.
3 To Consider Written Requests from Councillors for the Council to Grant a Dispensation (S33 of the Localism Act 2011).
Written requests for the granting of a dispensation to be made to the Clerk in advance of the meeting.
4 Minutes of Previous Meetings of the Council
Proposal: Tibberton Parish Council formally adopts the minutes of the Extra Ordinary Meeting of Tibberton Parish Council held on 11th October 2022.
5 To receive the report of the County Councillor – for Information
6 To receive the report of the District Councillor – for Information
7 Report from the local police officer – for Information
8 To receive the reports of Councillors to ask relevant questions, and decide on appropriate action
a) Neighbourhood Watch (ML)
b) Community Speed Watch (MR)
c) Tibberton Community Land Trust (RG)
d) County Association of Local Councils (MR)
e) Telephone Kiosk Working Group (DN)
f) Web Site (RG).
9 Highways and Byways
To receive reports of highways (roads & pavements) & byways (bridleways and footpaths) matters from Members, Parish Paths Warden, and the Clerk
a) Lengthsman: update (Clerk)
b) Public Rights of Way (RG).
10 White Gates
Proposal: that Tibberton Parish Council accedes to the wording of the indemnity Worcestershire County Council Highways requires in relation to the erecting and siting of the white gates
Proposal: that Tibberton Parish Council approves provision of white gates (within the highway verge) at entrances to the village
Proposal: to approve that an order be raised for the purchase of white gates
Proposal: Tibberton Parish Council is grateful to County Councillor Marc Bayliss for meeting the cost of purchasing the white gates via his County Council Divisional Fund.
11 Tibberton Village Hall (New)
a) To note progress with the lease issued to Tibberton Community Land Trust
b) Proposal: to determine a winter heating regime until such time as the hall is leased
c) Proposal: to determine matters related to obtaining a tender for a landscaping contract at the hall.
12 Freedom of Information Request Case Reference: IC-126046-C3X8
Update on correspondence with the ICO (MR)
13 Finance
a) Proposal: to determine a response to queries from the external auditor
b) To review progress with budget
c) Proposal: to review current invoices and approve new payments.
14 Correspondence and other matters for consideration and information.
To receive for information.
15 Items for inclusion on a future agenda
To note items to be included on a future agenda.
16 Date of Next Meeting
The next ordinary meeting of Tibberton Parish Council will be held on Tuesday 6th December 2022 at 7:30pm in Tibberton Parish Hall.
Members of the public and press are cordially invited to be present at the above meeting
Proposal: In view of the confidential nature of the business about to be transacted the public and press will be excluded pursuant to the Public Bodies (Admission to Meetings) Act 1960, the reason being matters raised by the Clerk in relation to employment issues.